The Day Before and The Day of the Event

Successfully planning the day helps to minimize surprises and allows you to quickly pivot when the unexpected undoubtedly rears its head.

Confirm Logistics

Confirm with the caterer and verify other logistical matters are in order.

Setup the Space

Setup the space to feel welcoming, including easy-to-read directional signage for both the larger sessions as well as the breakout groups.

Prepare “Voting Cards”

Put up large envelopes where contributors drop their “voting cards” and support their chosen doer and community-based project.

The Welcome Table

Setup a table near the entrance to welcome people and provide them with the program book, name tags, and sign-in sheets as they arrive.